What It Is

MMU's Video Conferencing Team uses the latest technology to bring users the convenience and cost-saving of streaming video and IP Videoconferencing.

We are using Purdue's license for Adobe Connect for most of our videoconferencing. Adobe Connect enables both presenters and viewers the ability to see each other, to share desktops, to view clear presentation materials and more.

We have developed a series of PDF's to help you get started with this resource:

1. How to Request Authority to Use Adobe Connect
2. How to Create a Meeting Room
3. How to Install the Adobe Connect Add-In
4. How to Setup Audio Settings
5. How to Adjust Flash Settings
6. How to Use a Camera and Microphone
7. How to Share Docs, Apps or Desktop
8. How to Record a Meeting
9. How to Locate Meeting Recordings
10. How to Edit an Existing Meeting Room
11. How to Control Participant Rights
12. How to Create Meeting Layouts
13. How to Create Polls
14. How to Gain Guest Access

You may also find more information about getting yourself set up at ITAP's website.

Streaming Video is one-way digital audio/video communication broadcast to user's desktop viewing by either Windows Media Player or via the World Wide Web.

There are two types of streaming:

• Live - people can view as it occurs, or
• Archived - people view after the event has occured

Two-way or IP Videoconferencing is two-way video, two-way audio videoconferencing using the interent and viewing by a Polycom View Station or Via Video. All IP videoconferencing will be scheduled through IHETS.

When using IP videoconferencing, remember:

• You can be seen at ALL times, even if you think you may not be able to be seen.
• Keep your microphones muted at all times unless you are speaking.

Event Scheduling

If you want to schedule an IP videoconference or a streaming event:

• You need to submit a request to AgComm to reserve the date/time on the bridge. Instructions:
  • Go to the intranet site
  • Log in
  • Click on "IP VIDEO" on the menu bar on the left
  • Click on "Create a New Event"
  • Fill out the form
  • Click "Submit"
• If you need a room on campus, you are responsible for scheduling the room and equipment if necessary.
• After you have scheduled the event/meeting, you need to send an email to all possible participants telling them to sign up for the event by going to: http://1144sms/ipevents/
• Registration for IP videoconferencing is closed 2 full business days prior to the event. For example:
• If your event is scheduled for Thursday, registration is closed Monday at 5 p.m.
• If your event falls on a Monday, registration is closed the previous Wednesday at 5 p.m.

Costs for Videoconferencing

There is currently no charge to use Adobe Connect if you have a ONEPURDUE login. You can start setting up your conference by going to ITAP's website.

There is a charge for IP videoconferencing. Check with IHETS to determine what the costs will be. Normal hours are Monday - Friday, from 8 a.m. - 9 p.m.

If you want the event streamed (live or archived) or recorded onto a DVD or VHS, there are charges for those items. Call us for pricing.